Bookkeeping, payroll tax, sales tax and LLC support for New York businesses
New York has its own payroll return, a Certificate of Authority for sales tax and a publication step for new LLCs. RazaPro supports New York small businesses and CPA firms with monthly bookkeeping, payroll tax, sales tax preparation and LLC formation paperwork.
Book a free consultationWhat to know about New York
Sales tax: state plus local, and a Certificate of Authority first
The New York State rate is 4%, and counties and cities add their own, so the combined rate differs by location (New York City’s combined rate is 8.875%, effective March 2025). A business that sells taxable goods or services registers for a Certificate of Authority with the Department of Taxation and Finance before it starts selling.
One quarterly return for withholding and unemployment
Employers file Form NYS-45 each quarter, which reports New York withholding, wages and unemployment insurance together. Employers in the New York metropolitan commuter district may also owe the MCTMT payroll tax, and employers must carry disability and paid family leave coverage.
New LLCs have a publication step
A New York LLC has to publish a notice of formation in newspapers within 120 days of forming and then file a certificate of publication. Missing it can suspend the LLC’s authority to carry on business, so it is part of the formation checklist.
Many industries with the same routine
Contractors, restaurants, retail stores, wholesalers and service firms make up most small-business books in the state, and each has its own records and tax issues.
Rates, forms and deadlines change. Confirm the current figures on the state agency sites linked below before filing.
For New York small businesses
Monthly bookkeeping from $75, payroll tax and sales tax preparation, and LLC formation paperwork, with the books kept in QuickBooks Desktop or Online. See pricing.
For New York accounting firms
RazaPro does the recurring bookkeeping, payroll tax and sales tax work under your firm’s name at wholesale prices from $40 to $70 per client a month, with a free 30-day pilot on up to 3 clients.See the firm program.
Industries we support in New York
Construction & Contractors · Restaurants & Bakeries · Grocery & Convenience · Wholesale & Trading · Retail Stores · Trucking & Limo · Real Estate & Property · Pharmacies & Healthcare · Gyms & Fitness · Salons & Barbershops · Agencies & Professional Services
Frequently asked questions
Do New York businesses need to collect sales tax?
Businesses that sell taxable goods or services in New York register for a Certificate of Authority and collect state and local sales tax. Whether a particular product or service is taxable is confirmed with your CPA and the Department of Taxation and Finance.
What is Form NYS-45?
NYS-45 is the quarterly combined return for New York withholding, wage reporting and unemployment insurance. RazaPro prepares it as part of payroll tax support, handed over ready to file.
Does a New York LLC have to publish a notice?
Yes. New York LLCs must publish a notice of formation within 120 days and file a certificate of publication. RazaPro supports the paperwork; the newspaper placement is arranged by the owner.
Can RazaPro work with a New York CPA firm?
Yes. RazaPro does the bookkeeping, payroll tax calculation and sales tax preparation under the firm’s name, and the firm keeps the client and signs the returns. See the firm program for wholesale prices.
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